Rules and Restrictions
The First and Last Rule of this Event is Respect the site and the people. All else will follow.
As with any SCA function, we have rules to help everyone have a good experience. Please use good judgement and help keep the event drama- and incident-free. In all cases, modern laws trump everything else.
In matters of the SCA, the staff defers to the Atlantian Crown and Her Seneschal. In matters of this event, the Event Steward is the final word.
THE SCA PROHIBITS HARASSMENT AND BULLYING OF ALL INDIVIDUALS AND GROUPS
Participants engaging in this behavior are subject to appropriate sanctions. Please refer to the SCA Code of Conduct at this link as well as below. If you are subjected to harassment, bullying or retaliation, or if you become aware of anyone being harassed or bullied, contact a Seneschal, President of the SCA, or your Kingdom’s Board Ombudsman.
Accessibility
The site is mainly flat terrain, with a slight slope in the landscape. There are charging stations for wheelchairs and CPAP machines, and handicapped portolets. Most of the site is accessible by wheelchair, with the exception of the back fighting fields.
Quiet Hours
Quiet hours are 2am – 7am. Please be considerate of your neighbors when contemplating high-decibel night-time activities (drumming, piping, singing, etc.)
RV Policy
There are 24 RV sites on the site. The RV accommodations are tiered in pricing, with three options: 1) Power/Water/Sewer, 2) Power/Water and 3) No services needed. The first two have additional nightly fees. Those being charged these fees will not be charged the Site Fee. In keeping with the theme of the event, modern/mundane campers will be allowed in RV camping.
Vardos, wagons, medieval houses and such can be in general camping if you purchase enough land and you have the approval of your camp steward. No gas generators are allowed inside of camps. For questions on whether your vehicle will be allowed, send pictures to the Event Steward and Head of Land.
If you have a a) plan to use a generator, or b) have a camper that is connected to an internal combustion engine or generator, or c) you do not wish to reserve the land for camping or d) you do not have permission from your group’s land steward, then you will be located in the parking/RV area which may be further away. We will try to establish a specific RV parking area.
Please note: The only acceptable reasons for a combustion engine to enter beyond the parking area are for brief loading/unloading situations, and brief trailer drop-off/pick-up situations.
Golf Cart Policy
Society Seneschal’s addition to Society Golf Cart Policy, approved by the Board April 24, 2022:
Privately owned golf carts are not allowed at any SCA event unless approved in advance by the site owner, the event steward, and the seneschal in charge. Proof of private insurance by the cart owner or operator is also required. If golf carts are loaned or rented for use by an SCA group for an event, SCA golf cart insurance must be obtained as well as a documented rental agreement between the SCA legal representative and the owner or the leasing company.
Site & Property
Please respect and take care of the site’s buildings and facilities, the event’s pavilions and resources, and the property, well-being, and privacy of other attendees. Do not enter another camp without permission. Do not take anything that is not yours, even as a joke.
There is a swimming pool on site but will not be available. There is no lifeguard on duty.
Firearms are not allowed on site.
Children & Minors
Per Kingdom Law, anyone bringing a minor who is not their legal ward MUST have a NOTARIZED Minor Medical Authorization Form.
Parents are responsible for their children’s actions and any damage they may do to property or to themselves. Please help them to understand and respect the site, other people’s camps, the animals, and the dangers of things like fire, the pond, leeches, and electric fences.
Children under the age of 12 must be within sight or voice range of a designated responsible adult or teenager at all times (read: children must be supervised at all times). If you find a lost child who is unable to find their way to their camp or parent, ask another, unrelated adult to stay with you and the child and flag down a member of Staff.
A curfew for minors will be enacted at 10:30. Children must be in their camps after this time.
There will be coordinated events during the evening for minors that will be supervised. Transportation will be provided to minors from these events back to their respective camps prior to the curfew.
Animals
Animals must be supervised and on a leash, crated, or otherwise controlled at all times while on site. Owners must be able to provide pertinent information about vaccinations if needed and properly dispose of their animal’s waste. Disruptive animals may be asked to leave site. DO NOT FEED ANY animal without the owner’s express permission.
Camps
There is distributed water available on the site. Hoses can be run from these spigots to camp kitchens and showers. Camps must supply their own hoses.
The site allows digging trenches and sumps for gray water. Ensure that the sod that is removed is set aside so that it can be replaced before leaving the site. All trenches and sumps must be filled in prior to leaving site.
Please put all garbage in the dumpster before you leave site, or take it with you. Setting it near or beside the dumpsters means the event staff (likely the event steward) will be handling your garbage and that’s just not nice.
Camp Fires
Ground fires are allowed on-site. If digging a fire pit, ensure that the sod that is removed is set aside so that it can be replaced before leaving the site. All fire pits must be filled in prior to leaving site.
If rocks, stones, brick or other hard material is used to encircle the campfire, these must be removed prior to leaving site.
There is deadwood that can be harvested on-site and used for firewood. Axes and other manual tools can be used for harvesting deadwood. No chainsaws or other motorized equipment can be used to harvest deadwood. No living or standing tree or shrub is to be harvested. If it is attached, do not disturb it.
All left over firewood (used or not) must be taken with you. Before you dump your coals ensure they are completely cool and flood the ashes with water.
Please don’t burn down the site! Each camp is asked to keep a Fire Extinguisher, buckets of water or sand in camp. Flames of any sort must be supervised at all times and extinguished properly.
Open fires and fire pits shall be controlled to ensure that adjacent tents and other structures are not inadvertently ignited:
• Open fires and fire pits shall be at least 15 feet away from tents and other structures, preferably 20 feet.
• A fire extinguishing mechanism (fire extinguisher, bucket of sand, water hose) shall be readily available near to the open fire. They shall be inspected to ensure that they are ready for use. • Fires shall not be left unattended.
• If a fire should spread beyond the fire pit, it can be extinguished by campers if the fire is in its incipient phase (just beginning, easily extinguished with the near-by extinguisher). If the fire is beyond the incipient phase, clear the area and call any Event Staff member for help.
Smoking
There is no smoking in any public areas. Please be conscious of the drift of your smoke, and dispose of butts in proper containers.
Alcohol
No one is to be given or served alcoholic beverages who is under the age of 21. No one is to be given or served alcohol who is in danger of incapacity. Hosts are responsible for monitoring the situation in their own camps and are to be respected if they feel the need to flag individuals. Security will support their efforts to maintain control.
Portalets, Privies & Showers
Please help keep facilities clean and operational. If a problem is noted, please make Staff aware.
Please put the lid down in the privies, as it forces the unpleasant odors of the contents to properly vent.
Vehicles
Parking Policy Enforcement Notice:
As War of the Wings continues to expand, managing camping, activities, and traffic flow has become increasingly challenging. In response to requests from attendees, event staff, and campground personnel, a stricter parking policy will be implemented to ensure clear traffic areas, ample camping space, and an enhanced overall experience.
To facilitate camping and scheduled activities, all vehicles must remain in designated parking areas. While we understand the need for vehicle unloading and setup, we expect vehicles to be moved to parking areas once setup is complete (within 3 hours). Attendees failing to comply will be urged to relocate their vehicles through patrols and prompt response to complaints.
Parking Policy Highlights:
Vehicles parked in camping or activity areas for more than three hours are subject to removal by a bonded towing company.
War of the Wings staff will make reasonable efforts to contact the responsible party before towing, defined as a brief search of the immediate area around the vehicle.
Vehicles must be parked appropriately to avoid obstruction and endangerment to other vehicles. Improperly parked vehicles are subject to removal.
Procedures will be in place for monitoring and enforcement, including tire and window marking as a warning before towing.
Procedures for Vehicle Removal:
Traffic and Parking staff will monitor vehicles in camping and parking areas, noting details for enforcement purposes.
Owners will bear all costs associated with towing and storage.
Owners must pay a trip charge if the vehicle is moved to the parking area before the tow truck arrives.
Failure to pay the trip charge will result in towing from the parking area.
Designated Parking Areas:
Specific areas are allocated for general attendance, trailers, handicapped parking, oversized vehicles and trailers, and staff.
Personal Appeal:
Please take this policy seriously to ensure a smooth and enjoyable experience for all. Our staff will enforce these regulations diligently and fairly, but each incident weighs heavily on us. Let’s all contribute to a positive War of the Wings experience by respecting these guidelines.
Fees Associated with Towing:
The rate for Towing is $200-$250
The rate for cancellation once contacted is $25.(Trip charge)
The rate for reclamation of the vehicle is free.
From the SCA Code of Conduct
The expectation that participants shall treat each other with respect and civility extends beyond SCA gatherings. Participants expressing themselves in any forum on an issue related to the SCA shall likewise maintain civility and courtesy. While freedom of speech is valued in most countries, there are limits when that speech is libelous, bullies, or incites. When considering sanctions in response to such commentary, the sanctioning authority shall consider both how public the comment was and how disruptive the comment was to the SCA or its local branch or affiliate.
No participant in the SCA shall persecute another participant for any reason. Behavior that does not result in criminal charges and prosecution under modern law, but is disruptive to the peace and well-being of the SCA, a local branch, or affiliated group (e.g., disturbing the peace by ongoing malicious behavior between parties or factions) is subject to sanction. Disruptive means actions or statements that are designed to impede the normal function of an SCA event; shock and disgust a clear and marked majority of those who witnessed it, and put attendees of the event at legal, financial or physical risk. In extreme cases, such malicious behavior may rise to the level at which an expulsion and a Revocation of Membership and Denial of Participation (R&D) are appropriate. One example would be a pattern of bad behavior by an individual or group of individuals over a significant time that cause a number of people to leave the SCA due to their interactions with the individual or group in question. For an act to be malicious it requires forethought and the intent to harm.